SAP Business One Shopify integration

Why SAP B1 and Shopify need to be connected

Running Shopify and SAP Business One as separate systems creates operational friction that grows with your business:

Orders placed on Shopify need to reach SAP B1 for fulfillment, invoicing and financial reporting. Manual export and import is time-consuming, error-prone, and creates delays between sale and shipment. As volumes grow, this manual work becomes unsustainable.

Inventory levels in SAP B1 and Shopify drift apart without real-time synchronization. Products show as available online when stock is already committed or depleted in the warehouse. Overselling leads to cancellations, backorders and customer complaints.

Customer data lives in both systems with no connection. Your sales team cannot see web orders in SAP B1. B2B customers cannot see their negotiated pricing when ordering online. Account history is fragmented across systems.

Financial reconciliation requires manual matching between Shopify payouts and SAP B1 transactions. This work scales with transaction volume and delays month-end close.

A well-designed integration solves these problems by keeping both systems synchronized, with clear ownership: SAP B1 as the system of record for operations and finance, Shopify as the system of record for the storefront.

What a SAP B1 Shopify integration includes

Starcodia designs SAP B1 integrations based on your specific requirements. Common data flows include:

Products and inventory. Products are mastered in SAP B1, with item details, variants and pricing pushed to Shopify. Inventory quantities sync by warehouse location, with the option to allocate specific quantities to ecommerce while reserving stock for other channels or customers.

Customer-specific pricing. For B2B wholesale scenarios, price lists from SAP B1 sync to Shopify Plus so wholesale customers see their negotiated pricing when logged in. This eliminates dual pricing maintenance and ensures consistency.

Orders. When a customer places an order on Shopify, the order flows into SAP B1 as a sales order. Line items, shipping, taxes and discounts are mapped correctly. The order is immediately visible in SAP B1 for fulfillment and invoicing without manual re-entry.

Fulfillment and shipping. When orders are fulfilled in SAP B1 or your warehouse system, tracking information syncs back to Shopify. Customers receive shipment notifications from Shopify with accurate tracking details.

Financial data. Invoices, payments and credit memos can be synchronized for reconciliation. The approach depends on how you manage payment flows and accounting in SAP B1.

How Starcodia implements SAP B1 integration

There are several ways to connect SAP Business One and Shopify. Starcodia evaluates options and recommends the approach that fits your deployment and requirements:

SAP B1 Service Layer. SAP Business One provides REST APIs through the Service Layer for both on-premise and cloud deployments. Starcodia uses these APIs to build direct integrations or connect through middleware, giving real-time or near-real-time data synchronization.

Integration platforms (iPaaS). Platforms like Celigo provide pre-built SAP B1 connectors that accelerate implementation. These handle common scenarios well and provide visibility into data flows. For most mid-market businesses, an iPaaS approach balances speed, flexibility and maintainability.

Custom integration. For complex requirements including heavy SAP B1 customization, non-standard workflows, or specific performance needs, Starcodia builds custom integrations using SAP B1 APIs and Shopify APIs. This provides maximum control but requires more development.

On-premise considerations. For on-premise SAP B1 deployments, Starcodia works with your IT team to establish secure connectivity between SAP B1 and cloud middleware or Shopify. This may involve VPN, API gateways or on-premise integration agents depending on your infrastructure.

SAP B1 integration scenarios

SAP B1 integrations vary based on your business model and existing ERP configuration. Here are patterns Starcodia has delivered:

Manufacturer with DTC and wholesale. A manufacturer manages products, inventory and customer accounts in SAP B1. They sell direct to consumers through Shopify and to retailers through a B2B portal. Starcodia integrated both channels with SAP B1, syncing inventory across channels and routing orders to the right fulfillment workflow.

Distributor with large catalog. A distributor with thousands of SKUs in SAP B1 needed efficient product sync to Shopify, including variant handling and multi-warehouse inventory. Starcodia implemented incremental product sync and real-time inventory updates so the website always reflects current availability.

Retailer migrating to Shopify. A retailer on a legacy ecommerce platform migrated to Shopify while keeping SAP B1 as their ERP. Starcodia handled the Shopify migration and built new SAP B1 integration to replace their previous connections, improving data flow reliability and reducing sync delays.

Results from SAP B1 integrations

Starcodia has integrated SAP Business One with Shopify for manufacturers, distributors and retailers across consumer goods, industrial products and fashion.

Integration projects typically deliver reduced order processing time, improved inventory accuracy, and elimination of manual data entry. For B2B scenarios, customers gain self-service access to their account pricing and order history.

For related integrations with other ERP platforms, see Business Central Shopify integration and NetSuite Shopify integration.

Speak with Starcodia about SAP B1 integration

If you use SAP Business One and want to integrate with Shopify, Starcodia can assess your requirements, evaluate integration approaches, and implement a solution that keeps your systems synchronized.

Share your current SAP B1 deployment, any customizations, Shopify configuration, and the data flows you need, and the team will outline a practical approach.